Trade Show Furniture Rental FAQ
Trade show furniture rental in Indianapolis is most of what Modern Event Rental does, alongside conferences, corporate meetings, product launches and brand activations. Below are the questions exhibitors and planners ask most about trade show furniture rental in Indianapolis, delivery to the Indiana Convention Center and how quoting works. If yours is not here, email rentals@moderneventrental.com or call (800) 275-6015.
About Modern Event Rental
What kinds of events does Modern Event Rental furnish in Indianapolis?
Corporate work only: trade show furniture rental in Indianapolis for exhibit booths, conferences and general sessions, corporate meetings, product launches, brand activations and hospitality suites. Our clients are exhibitors, marketing agencies, general service contractors and corporate event planners. We do not furnish weddings or private social events.
Does Modern Event Rental have a warehouse in Indianapolis?
No. Indianapolis is a delivery market for us. We truck inventory in for each event on our own vehicles rather than brokering freight, which keeps transport a pass-through cost rather than a marked-up line item, and keeps your load-in schedule under our control instead of a third party’s.
Can an agency or general service contractor order on behalf of a client?
Yes, and a large share of our work is booked that way. We quote to the agency or general service contractor, deliver to the booth, and keep the paperwork in your name so the client relationship stays yours.
Can you brand or custom-build furniture for our booth?
Yes. About 85% of our inventory is fabricated in our own shop, so trade show furniture rental in Indianapolis can be built to your spec rather than sending whatever is on the shelf. Branded registration counters, custom bars and one-off scenic pieces are routine, and many stock items including bars, counters, cubes and communal tables accept graphics directly.
Trade Show Furniture Rental in Indianapolis: What We Rent
What furniture can I rent for a trade show booth in Indianapolis?
Trade show furniture rental in Indianapolis from Modern Event Rental covers lounge seating, sofas and armchairs, ottomans, bars and bar stools, communal and cocktail tables, cafe chairs and cafe tables, registration counters, pedestals, shelving, LED and illuminated furniture, charging furniture and charging stations, scenic cubes and stage scenic elements, truss, rugs and outdoor pieces. A typical booth combines a seating group, a branded counter and a bar or communal table.
Do you rent charging furniture and LED pieces?
Yes. Charging tables, charging stations and lockers are a full category, as are illuminated bars, cubes, communal tables, wall panels and LED swings. These are the pieces that pull traffic into a booth, and they are among the most requested items we ship into Indianapolis.
Where do I find dimensions and weights?
Every product page lists width, depth and height in inches and the shipping weight in pounds. Use the weight figure when you are planning load-in and calculating booth floor loading.
Quotes and Ordering
How do I get a quote for event furniture rental in Indianapolis?
Build a list from our online catalog and send it through, or email your booth size, floor plan or event brief to rentals@moderneventrental.com and we will spec a furniture list for it. You can also call (800) 275-6015.
Why are there no prices on the website?
Every order is quoted. What an item costs depends on your show dates, the venue, the load-in window and how much is going on the truck, so a single published number would be wrong for most orders. Send your list and dates and you will get a written quote covering the furniture and the transport.
Do you rent by the day or for the length of the show?
Both. Every item carries a daily and a weekly rate, and most trade show orders run on the weekly rate because it covers move-in through move-out. Send your show dates and the quote will reflect the rate that fits them.
How far in advance should I reserve event furniture?
As soon as your booth space or venue is confirmed. Availability tightens around major convention weeks, and anything custom-built or branded needs the most lead time because it is fabricated to order rather than pulled from stock.
Delivery and Setup
Do you deliver to the Indiana Convention Center?
Yes. We deliver to the Indiana Convention Center, Lucas Oil Stadium and the downtown hotel and conference venues around them. Send your booth number and move-in window with the order and we schedule the drop to match it.
Which areas around Indianapolis do you deliver to?
The whole metro, including Carmel, Fishers, Noblesville, Westfield, Zionsville, Greenwood and Plainfield, along with convention centers, hotels and conference venues downtown.
Is delivery and setup included in the rental price?
Delivery, on-site placement and removal are handled by our own crew and trucks, and are quoted with your order rather than buried in the item price. The quote reflects the venue, your event dates and the load-in window.
Can you deliver outside Indianapolis?
Yes. We ship nationwide for corporate events and trade shows, and we run city-specific catalogs for several markets. If your show moves between cities, tell us the full schedule and we will quote the run rather than each stop separately.
Trade Show Furniture Rental in Indianapolis: Show-Week Logistics
How does trade show furniture rental in Indianapolis work at the Indiana Convention Center?
Most trade show furniture rental in Indianapolis lands at the Indiana Convention Center or Lucas Oil Stadium. Deliveries there run through the general service contractor: trucks check in at the marshaling yard, get a dock assignment and unload during the show move-in window. We plan around that schedule, and our guide to furniture delivery at the Indiana Convention Center walks through drayage, lead times and load-in in detail.
Which show weeks fill up first?
Gen Con, PRI and FDIC are the largest, and availability for trade show furniture rental in Indianapolis tightens weeks ahead of each one. Our Indianapolis convention calendar lists the dates we plan around. If your event lands on one of them, reserve as soon as the booth is confirmed.
What does a typical booth order look like?
A typical trade show furniture rental in Indianapolis for a 10×10 takes a branded registration counter, a loveseat or two lounge chairs with a coffee table and a bar stool pair at a cocktail table. A 20×20 island adds a bar with stools, a second lounge grouping, a charging table and often an LED cube in the brand color. See trade show booth furniture by booth size for a fuller breakdown, and the online collections to build the list.
How do I book trade show furniture rental in Indianapolis?
Build a list from the catalog, or send your show, booth size and floor plan to rentals@moderneventrental.com. You can also call (800) 275-6015 or use the contact page. Every quote comes back itemized with a delivered price.